Privacy policy
Introduction
1.1. IT Hunter Marketing Agency is fully committed to safeguarding the privacy of our website visitors and customers.
1.2. This policy applies where we are acting as a data controller concerning the personal data of website visitors and customers.
1.3. By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.
1.4. In this policy, “we,” “us,” and “our” refer to IT Hunter Marketing Agency. For more information about us, see Section 12.
How We Use Your Personal Data
2.1. In Section 2, we have set out:
(a) the general categories of personal data that we may process;
(b) the purposes for which we may process personal data; and
(c) the legal bases of the processing.
2.2. We may process usage data for the purposes of analyzing the use of the website and services. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services.
2.3. We may process personal account data for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining backups of our databases, and communicating with you. The legal basis for this processing is our legitimate interests and the performance of a contract between you and us.
2.4. We may process profile data for the purposes of enabling and monitoring your use of our website and services. The legal basis for this processing is our legitimate interests and the performance of a contract between you and us.
2.5. We may process publication data for the purposes of enabling such publication and administering our website and services. The legal basis for this processing is consent or our legitimate interests.
2.6. We may process enquiry data for the purposes of offering, marketing, and selling relevant goods and/or services to you. The legal basis for this processing is consent.
2.7. We may process transaction data for the purpose of supplying the purchased goods and services and keeping proper records of those transactions. The legal basis for this processing is the performance of a contract between you and us and our legitimate interests.
2.8. We may process notification data for the purposes of sending you relevant notifications and/or newsletters. The legal basis for this processing is consent or the performance of a contract between you and us.
2.9. We may process correspondence data for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests.
2.10. We may process any of your personal data identified in this policy where necessary for the establishment, exercise, or defense of legal claims. The legal basis for this processing is our legitimate interests.
2.11. We may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is our legitimate interests.
2.12. In addition to the specific purposes for which we may process your personal data set out in this Section 2, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject or in order to protect your vital interests or the vital interests of another natural person.
Providing Your Personal Data to Others
3.1. We may disclose your personal data to any member of our group of companies insofar as reasonably necessary for the purposes set out in this policy.
3.2. We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise, or defense of legal claims.
3.3. Financial transactions relating to our website and services are or may be handled by our payment services providers. We will share transaction data with our payment services providers only to the extent necessary for the purposes of processing your payments, refunding such payments, and dealing with complaints and queries relating to such payments and refunds.
3.4. In addition to the specific disclosures of personal data set out in this Section 3, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject or in order to protect your vital interests or the vital interests of another natural person.
Retaining and Deleting Personal Data
4.1. Section 4 sets out our data retention policies and procedure, designed to help ensure that we comply with our legal obligations.
4.2. Personal data processed for any purpose shall not be kept for longer than is necessary for that purpose.
4.3. We will retain your personal data as follows:
(a) Personal data categories will be retained for a minimum of 3 years following our year-end accounts and for a maximum of 7 years following our year-end accounts.
4.4. In some cases, it is not possible for us to specify in advance the periods for which your personal data will be retained. In such cases, we will determine the period of retention based on average debtor days and the last invoice date.
4.5. Notwithstanding the other provisions of this Section, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject or in order to protect your vital interests or the vital interests of another natural person.
Amendments to this Policy
5.1. We may update this policy from time to time by publishing a new version on our website. You should check this page occasionally to ensure you are happy with any changes to this policy.
5.2. We may notify you of changes to this policy by email or through the private messaging system on our website.
Your Rights
6.1. In this Section, we have summarized the rights that you have under data protection law.
6.2. Your principal rights under data protection law are:
(a) the right to access;
(b) the right to rectification;
(c) the right to erasure;
(d) the right to restrict processing;
(e) the right to object to processing;
(f) the right to data portability;
(g) the right to complain to a supervisory authority; and
(h) the right to withdraw consent.
6.3. You have the right to request access to your personal data, together with certain additional information.
6.4. You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
6.5. In some circumstances, you have the right to the erasure of your personal data without undue delay.
6.6. In some circumstances, you have the right to restrict the processing of your personal data.
6.7. You have the right to object to our processing of your personal data on grounds relating to your particular situation.
6.8. You have the right to object to our processing of your personal data for direct marketing purposes.
6.9. You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes.
6.10. If the legal basis for our processing of your personal data is consent or that the processing is necessary for the performance of a contract to which you are a party, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used, and machine-readable format.
6.11. If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection.
6.12. To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time.
6.13. You may exercise any of your rights in relation to your personal data in writing to us at our registered office address.
About Cookies
A cookie is a file containing an identifier that is sent by a web server to a web browser and is stored by the browser.
7.2. Cookies may be persistent or session cookies.
7.3. Cookies do not typically contain any information that personally identifies a user, but personal information stored about you may be linked to the information obtained from cookies.
Cookies That We Use
8.1. We use cookies for authentication, determining if you are logged into our website, personalization, security, advertising, and website usage analysis.
Cookies Used by Our Service Providers
9.1. Our service providers use cookies, and those cookies may be stored on your computer when you visit our website.
9.2. We use Google Analytics to analyze website use. Google Analytics gathers information by means of cookies. Information gathered is used to create reports about website use. Google’s privacy policy is available at Google Privacy Policy.
Managing Cookies
10.1. Most browsers allow you to refuse cookies and delete cookies.
10.2. Blocking all cookies may negatively impact the usability of many websites.
Our Company Details
11.1. Our website is hosted by IT Hunter Marketing Agency.
11.2. We are registered in England and Wales under registration number 14919010, and our registered office is at 1 Endeavour House, Ashton Reach, London, England, SE16 7EQ.
11.3. Our principal place of business is at 1 Endeavour House, Ashton Reach, London, England, SE16 7EQ.
11.4. You can contact us:
(a) by post, to the postal address given above;
(b) using our website contact form;
(c) by telephone, on the contact number published on our website from 9 am to 6 pm; or
(d) by email, using the email address published on our website from 9 am to 5 pm.
12. Data Protection Responsible Individual
Our data protection responsible individual’s contact details are:
The Information Officer
IT Hunter Marketing Agency
info@ithunter.co.uk
13. Cookies and Tracking Technologies
13.1. We employ technologies such as cookies, web beacons, and similar tools to collect information about your interactions with our website.
13.2. Cookies are small text files stored on your device to enhance the user experience. You can manage cookie usage in your browser settings.
13.3. We use cookies for authentication, website usage analysis, content personalization, security, and advertising campaigns.
14. Third-Party Service Providers
14.1. Our service providers may also use cookies and similar technologies, governed by their own privacy policies. We are not liable for their actions.
14.2. We utilize Google Analytics for website traffic analysis. When visiting our site, Google Analytics may collect information, including IP addresses. Further details can be found in the Google Privacy Policy.
15. Security Measures
15.1. We take all necessary measures to protect your personal data from unauthorized access, use, or disclosure.
15.2. Despite our efforts, we cannot guarantee absolute security for data transmission over the Internet, and you proceed at your own risk.
16. Updates to the Privacy Policy
16.1. We regularly update our privacy policy. Any changes will be posted on our website, and you will be notified.
16.2. Your continued use of our site after changes to our policy is considered acceptance of those change